|Gymnasium at the District Office was |
transformed for site visitors
Now here I am sitting in front of 40+ colleagues explaining my "plan" for hosting a conference. I was extremely nervous (knowing I was going to need help & buy in from the people sitting in front of me). But, by the end of the conversation I was feeling confident with a plan to get started. The first thing I needed was a team and a date. On July 8th I reached out to all the attendees + D100 admins and invited them to join a committee to host our first conference. I named the group the iLead Team and asked them to fill out a Google Form if they were interested as well as to share some of their strengths and ideas they had for the conference.
|Wordle generated to collect the adjectives that describe the iLead team when asked, "What are your strengths?"|
|iSWAT Student Volunteers|
- Share your vision for your conference- What will it look like? Who is your target audience? What are your goals?
- Put all efforts into your leadership team, listen to them for ideas and feedback, but make decisions when necessary.
- Create places for team collaboration (ie Google + Community) and set all meetings dates right off the bat!
- Assign committee leaders & meet with them outside the whole team meetings. (Our leaders meet from 2-3, then the rest of the team joined from 3:15-5 on the same day.)
- Create incentives and get your staff interested in the conference, without them you don't have a conference! (i.e. At a fall Institute Day, whichever school had the most staff register received a Bagel & Coffee breakfast.)
- Publicize your event on social media, talk about it at other conferences you attend, get presenters, attendees, VIP's & vendors tweeting about the event!
- Include STUDENTS- this is WHY we are in education!
- Make sure all committee members get to experience the conference too! Sign up to present, attend a session, & network.
My partner in crime +Lindsey Bryant
who had the biggest impact
on making iEngage Berwyn POSSIBLE
- If you are the host, create a slide deck ready to input timelines, wifi passwords, presenter introductions, raffle winners & prizes, etc.
- Create a checklist for what to do AFTER the conference (including take a vacation day)! ; )
iEngage Berwyn exceeded my expectations. I have never been so proud of School District 100! An event like this truly needed everyone working together, each of us with our own strengths. We hosted 486 people from 6 states in 2 days, and because of the incredible twitter feed we helped influence students across the world!
- July 17, 2014 iLead Kicked Off Meeting, Conference Dates revealed, expectations shared, Name (iEngage Berwyn) & Hashtag (#iengagebwyn) decided
- July 23, 2014 Website URL Secured, Google + Community, Shared Calendar & Trello Board Created for iLead team collaboration
- August 7, 2014 Keynote Speakers Announced, collaboration for sharing conference vision to district on Institute Day(s)
- September 4, 2014 Introduce website and committees formed
- October 2, 2014 DAQRI joined iLead meeting, live Google Hangout was recored on The Two Guys Show #39
- November 20, 2014 Proposals due for Break out & Poster Sessions
- December 4, 2014 Proposals reviewed, committees collaborate on "day of" outline & schedule
- January 15, 2015 Logos and t-shirt design finalized, volunteer schedule started, sponsorship push
- February 12, 2015 -Shirts delivered to iLead team to be recognized as well as promote iEngage at Institute Day, public registration opens using Sched & Eventbrite as platform
- March 12, 2015 Special Events (APPmazing Race, Dream Big with myON, and Adult Social Event) planning, Leadership Panel secured Dr. Rich Voltz to monitor, site visit leaders chosen for 8 buildings
- April 2, 2015 & April 30, 2015 Set Up finalized, final registration push, signage printed, food ordered, check in with all presenters & volunteers
- May 8th, 2015 Site Visit Day arrived, all hands on deck!
- May 9th, 2015 Conference Day arrived, all hands on deck!