iEngage Berwyn- The Beginning

Have you ever envisioned something so big, that involved teachers, students, admins, maintenance, custodians, a photographer, a videographer, tech support, parents, and an audience of 400+ people?

Gymnasium at the District Office was
transformed for site visitors

After attending iPadpalooza in Austin, TX where +Carl Hooker lead a team at Eanes Independent School District last summer to put on their 3rd Annual Conference, I began to think... Why can't we host our first EdTech Conference in Berwyn South District 100? An "idea" became a somewhat organized plan while attending Michele Tissiere's Cognitive Coaching PD on June 23-24, 2014 in Berwyn. This 2-day training was one of the best workshops I've attended in my 10 yr educational career (& I didn't even open my device)! When Michele asked for a volunteer to participate in a planning conversation, I immediately raised my hand.

Now here I am sitting in front of 40+ colleagues explaining my "plan" for hosting a conference. I was extremely nervous (knowing I was going to need help & buy in from the people sitting in front of me). But, by the end of the conversation I was feeling confident with a plan to get started. The first thing I needed was a team and a date. On July 8th I reached out to all the attendees + D100 admins and invited them to join a committee to host our first conference. I named the group the iLead Team and asked them to fill out a Google Form if they were interested as well as to share some of their strengths and ideas they had for the conference.

Wordle generated to collect the adjectives that describe the iLead team when asked, "What are your strengths?"

As the responses came in, our leadership team began to form and we set a date for our first meeting. I've shared a basic timeline below, but if you're interested in hosting your own conference here are my biggest takeaways...

iSWAT Student Volunteers 

1. Share your vision for your conference- What will it look like? Who is your target audience? What are your goals? 
2. Put all efforts into your leadership team, listen to them for ideas and feedback, but make decisions when necessary.
3. Create places for team collaboration (ie Google + Community) and set all meetings dates right off the bat!
4. Assign committee leaders & meet with them outside the whole team meetings. (Our leaders meet from 2-3, then the rest of the team joined from 3:15-5 on the same day.)
5. Create incentives and get your staff interested in the conference, without them you don't have a conference! (i.e. At a fall Institute Day, whichever school had the most staff register received a Bagel & Coffee breakfast.)
6. Publicize your event on social media, talk about it at other conferences you attend, get presenters, attendees, VIP's & vendors tweeting about the event!
7. Include STUDENTS- this is WHY we are in education!
8. Make sure all committee members get to experience the conference too! Sign up to present, attend a session, & network.

   

   My partner in crime +Lindsey Bryant
   who had the biggest impact
   on making iEngage Berwyn POSSIBLE

9. If you are the host, create a slide deck ready to input timelines, wifi passwords, presenter introductions, raffle winners & prizes, etc.
10. Create a checklist for what to do AFTER the conference (including take a vacation day)! ; )

iEngage Berwyn exceeded my expectations. I have never been so proud of School District 100! An event like this truly needed everyone working together, each of us with our own strengths. We hosted 486 people from 6 states in 2 days, and because of the incredible twitter feed we helped influence students across the world!


Basic Timeline

• July 17, 2014 iLead Kicked Off Meeting, Conference Dates revealed, expectations shared, Name (iEngage Berwyn) & Hashtag (#iengagebwyn) decided
• July 23, 2014 Website URL Secured, Google +  Community, Shared Calendar & Trello Board Created for iLead team collaboration
• August 7, 2014 Keynote Speakers Announced, collaboration for sharing conference vision to district on Institute Day(s)
• September 4, 2014 Introduce website and committees formed
• October 2, 2014 DAQRI joined iLead meeting, live Google Hangout was recored on The Two Guys Show #39
• November 20, 2014 Proposals due for Break out & Poster Sessions
• December 4, 2014 Proposals reviewed, committees collaborate on "day of" outline & schedule 
• January 15, 2015 Logos and t-shirt design finalized, volunteer schedule started, sponsorship push
• February 12, 2015 -Shirts delivered to iLead team to be recognized as well as promote iEngage at Institute Day, public registration opens using Sched & Eventbrite as platform
• March 12, 2015 Special Events (APPmazing Race, Dream Big with myON, and Adult Social Event) planning, Leadership Panel secured Dr. Rich Voltz to monitor, site visit leaders chosen for 8 buildings
• April 2, 2015 & April 30, 2015 Set Up finalized, final registration push, signage printed, food ordered, check in with all presenters & volunteers
• May 8th, 2015 Site Visit Day arrived, all hands on deck!
• May 9th, 2015 Conference Day arrived, all hands on deck!

#iengagebwyn Tweets

iPadpalooza Austin, TX!

My #iplza14 Story, via iMovie Trailer

Team Apptivators was ready for the Appmazing Race Challenge at +iPadpalooza! Our team included +Sue Gorman +Jenny Grabiec +Kyle Pearce & +Shannon Soger. (We met virtually before the conference, divided up tasks when we arrived, and worked as a team to submit the final video by Noon the last day.) Apptivators ended in 4th place, but the overall experience was incredible! 

Here's a link to the Connect Challenge: New friend Thinglink, +Kasey Bell and the Share Challenge: Our final video on YouTube.

+Sue Gorman & I did a hands-on session "Aurasma is the New QR Code." Over 100 people joined the session, including +Kevin Honeycutt, +Meghan Zigmond, @SAtechnoChic, and @mathycathy! 

Please check out our presentation slides at http://bit.ly/ARiplza14

Finally, here is my first attempt at a Storify! I hope you enjoy my reflection!

If you've read this far, I'd like to conclude with calling iPadpalooza and above the line event. I'm referring to it as an event because it didn't resemble the look or the feel of a conference. iPadpalooza brought significant task redesign (redefinition). Yes, the conference couldn't not have taken place without iPads, but to me it was so much more. Since my experience, I've continued to collaborate with educators I've met via social media. Further, many hours and a few states away, @mrhooker and I met via Google Hangout to brainstorm ideas for a similar event in @SouthBerwyn100.

That being said, save the date for another one-of-a-kind conference with the South Berwyn spin on it... May 8 & May 9, 2015... iEngage: Syncing our Learning! #redefinition

iLearn PD in D100

Professional Development should be by teachers, for teachers as +Raul Babolea once said. +South Berwyn 100 has done just that.

Today's 1.20 iLearn Institute Day was one of the most rewarding days I've been a part of in my 9 1/2 years in d100. We started the day with a welcome from Dr. Stan Fields, Superintendent of South Berwyn. Next +Jim Calabrese took us back in time to our August Institute Day. We were all reved up and excited for those students who were about to walk into our classroom doors. He reminded us the reason WHY we were here today, for the students.

We then moved on to an incredible set of presentations given by D100 students who are now D100 employees. +Bill Jacklin, +Brittany Baldassano, +Joshua Cole, +Melissa Kwiatkowski, +Michael Belcaster, and +Zach Pros. These teachers shared their stories of what their lives looked like growing up in Berwyn, which school(s) they went to, and how they got here today. Each presenter brought up 1-2 teachers who made a difference in their lives years ago, and who are still working in d100. Tears were shed by all, and I will forever be changed. We never know just what kind of impact we're leaving on students. I hope that one day all teachers will have an experience like I had today.

After eyes dried out, we split our 300 staff members into 2 groups- elementary and middle school. There were 6 Ignite presenters for each group. We originally came up with the Ignite idea from the 2013 ISTE Conference. Watch the Conference Welcome & Opening Ignite Session & you'll want to try this in your district too! The presenters prepared 2 slides via Google Presentation prior to today. They were then each given 3 mintes to share a particular app they were using in hopes of igniting their colleagues. Be sure to view these incredible South Berwyn Ignite Presentations.

One would think that day would be over from here, but the learning just started! Presenters rushed to their assigned classrooms and learners followed. Teachers attended 3 breakout sessions of their choice (everyone signed up for their sessions before Winter Break). If you weren't able to attend a specific breakout session, you had access to ALL the presenter resources. iCoach +Jordan Garrett put together a Presenter Bio Interactive that linked to presenters PLN's and resources.

After the breakout sessions teachers went back to their buildings for lunch, reflection, and other agenda items. At +Freedom Middle School teachers walked a lesson "up the line," and posted that lesson on the District Google + page. Colleagues can now comment on each other's lesson, helping with the reflective assignment.

EVERY aspect of today's Institute Day was by +South Berwyn 100 employees. From the planning, to the logistics, the set up, sign up, evaluation, inspirational speakers, the presenters, the learners, and the photographers/videographers. We are incredible. We are changing lives. We are transforming teaching and learning. We are +South Berwyn 100 and I couldn't be prouder to say I work here.

Apple Education Recognition Showcase

Showcase South Berwyn SD 100 Apple Distinguished Program